Best Business Email: Google Workspace vs Microsoft 365 (2026)
Business email is more than just @yourcompany.com. It's a complete productivity suite including calendar, documents, and cloud storage.
We compared the top business email services to help you choose the right one for your team.
| Software | Best For | Rating | Price | Action |
|---|---|---|---|---|
G Google WorkspaceTop Pick | Collaborative Teams & Cloud-First | 4.8 | $6 per user/mo | Visit Site |
M Microsoft 365 | Office-Heavy Businesses | 4.7 | $6 per user/mo | Visit Site |
Z Zoho Mail | Budget-Conscious | 4.4 | $1 per user/mo | Visit Site |
P ProtonMail | Maximum Privacy | 4.3 | $4 per user/mo | Visit Site |
In-Depth Reviews
Google Workspace
Best For: Cloud Collaboration & Modern Teams
Google Workspace (formerly G Suite) is the industry standard for cloud collaboration. Gmail is smooth and familiar, Google Docs enables real-time collaboration, and Drive provides generous storage. If your team works cloud-first, this is the optimal choice.
What We Like
- Familiar and powerful Gmail
- Real-time document collaboration
- Excellent integration ecosystem
- 15GB+ storage per user
Cons
- Web apps only (no local Office)
- Some businesses prefer Outlook
Microsoft 365
Best For: Office-Dependent Businesses
If your team lives in Excel and Word, Microsoft 365 is the obvious choice. You get classic Outlook, full desktop versions of Office, and built-in Teams integration. Security and compliance are enterprise-grade.
What We Like
- Classic familiar Outlook
- Full Office (desktop + web)
- Teams built-in
- Advanced enterprise security
Cons
- More complex interface
- Real-time collaboration less smooth than Google
Zoho Mail
Best For: Startups & Budget-Conscious
Zoho Mail is an excellent choice if budget matters. At just $1 per user, you get professional ad-free email. As part of the Zoho ecosystem, you can easily add CRM, projects, and accounting.
What We Like
- Only $1 per user!
- 100% ad-free
- Integrates with full Zoho suite
- 5GB storage on basic plan
Cons
- Less known than Gmail/Outlook
- Limited storage on lower plans
Frequently Asked Questions
Google Workspace or Microsoft 365?
If your team prefers cloud-first and real-time collaboration: Google. If you need advanced Excel or Outlook: Microsoft.
Is Zoho Mail reliable for businesses?
Yes, 100% reliable. Zoho is a major company serving millions of businesses. The service is stable and support is good.
What about privacy and security?
All options are secure. If maximum privacy is a priority, ProtonMail is best with end-to-end encryption and Swiss headquarters.